TYPE OF DATA |
DATA COLLECTED ADDITIONAL TO CDE REQUIREMENTS |
WHAT NEEDS DOES THE DATA SERVE? |
WHO PROVIDES OR COLLECTS DATA & HOW OFTEN |
STUDENT DEMOGRAPHIC |
- Enrollment history
- Previous academic services
- Immigrant status
- Student number (local District student identifier, not SSN)
|
- State and federal funding
- Compliance
- Safety
- Student services
- Notifications
- Academic achievement
- Assessment
|
- Parent-provided at enrollment
- Annual updates
- Ongoing
|
STUDENT ATTENDANCE |
- Attendance contracts
- Notes
- Attendance grouping
|
- State funding
- Compliance
- Student engagement & retention
|
- Teacher and office staff
- Daily
|
STUDENT HEALTH |
- Health concerns
- Medical conditions
- Health office visits
- Insurance
- Medicaid
- Well-child care
- Lifestyle
- Birth history
- Developmental history
|
- Student safety
- Student services
- Health services
|
- Parent provides data at enrollment
- Updated annually or as needed
- Health office staff collects annual occurrences
|
STUDENT ACADEMICS |
- Assignments
- Schedules
- Grades for report cards and permanent records
|
- Student achievement
- Student records
|
- Teacher
- Daily
|
STUDENT ASSESSMENTS |
- NWEA
- DIBELS
- iStation
- PARCC/CMAS
|
- Student achievement
- Educator effectiveness
- School Performance Framework
|
- Student
- Varied, based on state law and district policy around assessments
|
STUDENT INTERVENTIONS |
- Student academic gaps
interventions
- Assessments
- Observations
- Outcomes
- Instructional and supplemental services provided.
- Notes
|
- Student engagement/retention
- Compliance
- State funding
- Student achievement
- Student services
|
- Teachers, administrators, and office staff
- As necessary
|
FAMILY DEMOGRAPHIC |
- Relationship
- Household members
- Emergency contacts
- Declaration of residence
|
- Safety
- Boundary/school
- Placement
- Compliance
- State and federal funding
- Communication
|
- Parents, at enrollment
- Updated annually or as needed
|
LIBRARY MEDIA |
- Library check out
- Textbooks
- Fines
|
- School resource tracking
- Asset management
|
- Library staff; collected as necessary
- Staff; collected annually
|
MESSAGING |
- Student, staff and parent email communication
|
Communication (normal and emergency
|
As per district policies related to communications |
FINANCIAL |
- Fine/fee assessment
- Fine/fee payment
|
Revenue (for school operations including trips, special offerings, etc.) |
- Office staff and parents
- Ongoing
|
ONLINE CURRICULUM |
- Student Number (not SSN)
- Student Name
- Student DOB
- Class ID
- Course ID
- Teacher ID
|
Teaching and learning |
- Teacher
- At time of sign-up in online curriculum
|
SCHOOL OF CHOICE RECORDS |
Primary residence and mailing address
|
Open enrollment |
Registrar and principal |