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American Academy

Summer To-Do Checklist

We know our parents like to plan, so this checklist will ensure that you have the information you need so you and your children can get ready for the next school year.
 
Please read the information below carefully -- we recommend bookmarking this page so you can reference it during the summer months. Watch your email inbox for more news and updates as we head towards the brand new school year.
 
Click on the arrows to view the drop-down information for each checklist item.
 
 

1. Know your family's important account access information!

  • Infinite Campus login credentials
    • Lost or forgot your IC login info? NOW is the time to reset it!
    • Families NEW to the Douglas County School District (DCSD): Once your students have been enrolled in DCSD, you will receive your Infinite Campus parent portal login info on July 1.
  • American Academy family ID number and student ID number(s)
    • American Academy will be sending a letter to all families (new and returning) with each child's Infinite Campus student ID number and each American Academy family ID number. For returning parents, the family ID number is the same as your carpool ID number, though we will no longer be using carpool ID cards.
IMPORTANT! Keep the Infinite Campus login information and American Academy family ID number safe and in an accessible location! Parents use these credentials regularly for various school applications during every school year and for summer registrations.
 
  • MySchoolBucks Login Info (for student fees)

    American Academy parents will use the MySchoolBucks application to make online payments for the following:
    • Student fees
    • DCSD school  lunch payments
     

2. NEW Families ONLY: Opt in for emergency communications.

New families must complete the Emergency Communications Opt-In Form in order to begin receiving emergency emails from American Academy throughout the school year. Please complete by August 1, 2019, so that you will be ready to receive emergency communications on the first day of school.
 
 
Returning families who have already opted in and received emergency communications in the past do NOT need to redo this opt-in. We already have you in the system.
 

3. Download the school year calendar and note important summer dates.

  • Review and bookmark our board-approved 2019-2020 school year calendar so you can start planning for no school days, parent conferences, and school breaks.

  • Take note of all the important upcoming summer dates on our school event calendar! We've listed the big ones below; please check the website Events calendar for details about times and locations (and any updates). We recommend bookmarking and/or subscribing to the Events calendar for your campus so you can easily check in throughout the summer:

    Dennis Uniform Sale: June 18-25 (dennisuniform.com)
    Deadline to opt out of School Pool/Way to Go carpool connection service: July 1
    DCSD Express Check-In Registration: July 15-19
    Deadline to order school supplies online: July 22
    K-8 front offices open for school year: August 5
    American Academy Spirit Gear ordering window: August 7-25
    American Academy All School Registration: August 7-8
    NEW FAMILY Parent Information Meetings and PTO Receptions: August 8
    KindiePrep offices open for school year: August 13
    First day of school (Middle School only): August 15
    Open House & PTO Social (KindiePrep and K-5): August 16
    First day of school (KindiePrep and K-5): August 19
    Back to School Nights: August 27, 28, 29
 

4. Start summer reading (and history, for middle school only) assignments.

All American Academy incoming K-8 students have summer assignments for reading (and history, for incoming grades 6-8 only). KindiePrep students do NOT have summer reading assignments, but we certainly encourage parents to read with them on a regular basis.
 
Visit the Summer Reading and History web pages on our school website to view the assignments for each grade level and to download any related worksheets.
 

5. Sign up for an American Academy summer camp.

We hope your kids can join us for one or more of the fun camps offered and run by American Academy teachers and staff! For more details and information about current summer camp offerings, visit the American Academy School Store.

 

Participation in summer camps is open to ALL enrolled K-8 American Academy students who will be at least five years old by June 1 of this year. Parents of students new to American Academy in 2019-2020 must complete all registration paperwork for before signing up for a summer camp. Students may attend a camp at ANY campus and are not limited to the campus where they attend school.

 

6. Find a summer tutor.

Want a little extra help with academics this summer? American Academy teachers* sometimes like to offer private tutoring sessions during the summer months. We have listed those teachers here for your convenience and to give our wonderful, hard-working teachers a helping hand.

 

*American Academy is not responsible for or involved in these private tutoring arrangements in any way. To make arrangements for summer private tutoring, parents must contact teachers directly using the contact info provided.

 

7. Buy school supplies.

Order Online
To order online, visit the School Tool Box website and search for the correct American Academy campus. Parents may shop the full list or choose just a few individual items. Orders will be delivered right to the home within 10-14 business days. The deadline for online ordering is July 22; parents will need to shop locally after July 22.
 
To order online, visit the School Tool Box website and search for the correct American Academy campus. Once the order has been placed, supplies will be delivered directly to the home within 10-14 days.
 
Shop Local
Download the school supply list below for your campus, find your grade level, choose your favorite local store, and enjoy shopping!
 

8. Plan for TWO summer registration events.

American Academy families are required to participate in TWO summer registration events. Please mark your calendars and watch for more information to come during the summer.
 
I. Online - Douglas County School District (DCSD) Express Check-In, July 15-19
  • Update and confirm all student record information (named, address, contact info, etc.)
  • Update and confirm student media limitations
  • NEW! Complete and submit American Academy online registration forms (link at end of DCSD Check-In). Bring printed email confirmation with you to American Academy All School Registration on Aug 7 or 8.
  • Pay Student Fees

    American Academy parents will use the MySchoolBucks application to make online payments for the following:
    • Student fees
    • DCSD school  lunch payments
     
II. In-person - American Academy All School Registration, August 7-8
    *American Academy Online Registration confirmation email required
  • Register KindiePrep students
  • K-8 school photos (K-8 students must attend registration in uniform top)
  • Receive ability group placement letters
  • Bring in proof of payment of student fees
  • NEW! Bring in email confirmation for American Academy online registration (completed during DCSD Express Check-In Registration process)*
  • Turn in medications, signed release forms, and updated immunization records to Health Assistant
  • Get help with School Dismissal Manager set-up
  • Sign up to volunteer

9. Get medications and immunizations ready for school.

  • Get physician signatures and pick up school-day medications.
    For each K-6 student requiring school-day medications (prescription and over-the-counter), American Academy requires a completed and physician-signed Medication Authorization Form (required annually). For all grade 7 and 8 students wanting to self-carry/administer school-day medications (prescription and over-the-counter), we require a physician-signed Permission to Carry form. We cannot accept or administer expired medications (check expiration dates) or medications with incomplete paperwork.

  • Update student immunizations (incoming Kindergarten and incoming sixth graders).
    Incoming sixth graders are required to have an immunization booster for Tdap prior to the start of sixth grade. Incoming Kindergartners also have immunizations which must be updated prior to starting school in August.

  • Bring all completed Medication Authorization and Permission to Carry forms AND all medications (prescription and over-the-counter) in original pharmacy-labeled container OR new and unopened over-the-counter containers in a plastic bag labeled clearly with the student's first and last name to the American Academy All School Registration on August 7-8.
 

10. Get ready to wear our student uniform.

  • Review the American Academy Uniform Policy! This spring, the Board of Directors added grey to the list of approved sock (boys and girls) and legging (girls) colors. Students may now wear SOLID GREY socks and leggings to school as part of the school uniform.
     
  • Join American Academy Marketplace - Parents can post approved American Academy uniform items in our new American Academy Marketplace Facebook group. Select Join and then once approved, you can buy, sell, or search for what you need (current members of the American Academy Community Facebook group are automatically approved to join Marketplace.) It's a great place to ask questions about uniforms, too.
     
  • Take advantage of the Dennis Uniform sale! June 18-25 - 15% total purchases, free shipping for purchases over $25.00 (IN-STORE or ONLINE purchases)*

  • NEW families ONLY: Dennis Uniform NEW FAMILY Open House - all new American Academy families are invited to come in and check out the school uniform! Try on for fit and sizing, and make purchases while taking advantage of the most recent sale pricing. The Open House will take place on DATE TBD, 3:30 pm – 7:30 pm at the Dennis Uniform store.

  • Learn about Dress of Choice Days and Spirit Days - Students are required to wear our American Academy uniform every day! However, we like to make fun exceptions with regular Spirit Days and Dress of Choice Days. Learn when they are and what to wear on each of these uniform exception days!

  • Apply for assistance - Think you might qualify for financial help purchasing uniforms or other services this coming year? Apply for assistance through DCSD Nutrition Services and then contact the Business Services Assistant at your campus (see below). If you qualify, and with your DCSD approval letter, you may receive some additional help paying for services/uniforms at American Academy.

    CP - Jen Tucker
    MB - Catrina Phillips
    LM - Helen Sneed
 

11. Buy American Academy spirit gear.

We know families and students get excited to show off some American Academy spirit while looking forward to the new American Academy school year. So save the date for the next Spirit Gear Store ordering window on August 7-25! Please note that NONE of the items on the Spirit Gear Store are uniform-approved and may NOT be worn with the student uniform. They are ONLY approved for American Academy Spirit Days or Dress of Choice Days (and we have lots of those)!

Spirit Days take place each week on Friday, and we have one planned Dress of Choice day each month which usually takes place the last Friday of the month. Check out the guidelines for both on our website and in our Student Uniform Policy.

Spirit Gear Store Open Dates for 2019-2020
Fall: August 7-25, 2019
Winter: November 1-10, 2019
Spring: February 28 - March 15, 2020
 

12. Get connected to American Academy.

We like to stay in touch with our families at American Academy! We post frequently on our school website and we send out all-school newsletters once a week throughout the school year and occasionally through the summer months. Our teachers send out grade-level news (frequency will depend on the grade). And of course, we have emergency communications. Here are some good tips for staying connected in other ways!
  • Looking for something on our website? Try our site search tool (upper right of any web page) or look through QuickLinks (main menu) > Parents for an alphabetical list of subjects.

Clip of web page with search tool circled in red
 
  • Want to keep track of American Academy events in your own personal calendar? Visit our school website and select Campuses > Your Campus > Events and then select the Subscribe option just above the calendar. Any updates made on our end will show in your calendar when you open it.
 
Clip of event calendar list with block calendar and the word "subscribe" circled in red